How to Set Up Remote Voting for Your Board of Directors

In the past, members of the board were required to travel in order to vote. With new technologies such as video conferencing, as well as online voting platforms board members can vote remotely. The process is faster which results in higher productivity and better decision-making by the company.

When you are setting up remote voting systems for your board, there are many important things to take into account. First, you have to determine the voting method that will be employed. Most organizations employ an election process that involves nominations prior to the election. In this, candidates volunteer to enter the race, and earn their way by accumulating signatures or are nominated by peers. A well-organized nomination process can inspire early enthusiasm and draw more qualified candidates. This can help ensure that the organization is represented in its leadership by the best people.

Email voting is prone to a myriad of issues, among them the fact that the results are not in any way tamper-proof and can’t be recorded in real-time. It can be difficult to determine which votes are valid if a member of the board responds to an email ballot in a different way than their colleagues. Another issue with online voting is that it isn’t anonymous, which can be a problem when you are voting on sensitive or confidential matters.

While certain states and bylaws don’t permit voting via email, most nonprofit boards are able to legally take action outside of the meeting if all directors are able to hear each their responses in real-time and that they document unanimity in writing that is signed by all of them.

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