A well-organized platform for online meetings is vital to having a smooth and productive meeting. A platform must have features that allow participants to work effectively take notes of ideas and tasks and share them with remote teams. It should also provide tools for taking notes in real-time using a whiteboard, sharing notes and creating Kanban boards and mind maps that show the progress of projects. It is also essential to consider the ability to schedule ahead of time, as well as the reliability and availability of the platform.
The most popular video conference platforms are Skype, Zoom, Webex, and Google Hangouts. Google Hangouts, a free tool, allows instant messaging, video calling with up to ten people, and collaborative document-sharing. It can be used for team meetings, video conferences, and webinars. It integrates with Google apps and services and provides HD streaming video as well as cloud-based recordings and screen sharing. Its interface is simple and user-friendly however it is prone to audio and visual display issues, buffering delays and dropped calls.
Also, you should look for features such as the ability to manage and build an agenda for meetings and add participants. Some platforms allow you to drag and drop files directly into your virtual space. This is ideal for UX designers who want to utilize their wireframing tools in the same virtual space, or software developers that can give a link to code repository or new feature. Find a platform that allows you to access documents websites, applications, and documents quickly. This will allow team members to quickly access screenshots, notes from previous meetings or bug trackers without having to leave the meeting.
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