A board room portal is an all-in-one software tool that streamlines meeting management by bringing together several essential elements of the boardroom experience into one package. This includes video conferencing as well as document storage and sharing, minutes-taking and publishing board books. It also includes a range of workflow tools that work in real-time to increase productivity and improve engagement during meetings.
An all-in-one solution can reduce the need for multiple separate tools and the costs associated with their subscriptions. Board members can work on any device and access information and participate in meetings from anywhere. This is particularly important as the millennial generation and other digital native directors join boards and anticipate to be able to utilize these kinds of tools to conduct their professional activities.
Board management software as well as allowing you to work from any device and save time, it can also eliminate the need to send documents via email. This also allows for faster meeting preparation, as the board can easily review documents and notes on any device prior the meeting. Any last minute changes to the board pack can be added easily and directors notified promptly. Any other information or historical information that may be helpful to the discussion can be found quickly and easily.
Other important aspects to consider when choosing a boardroom software is the integration with third party applications and the level of support offered. Choose a provider who offers extensive training sessions and onboarding services to help both new and existing users make the most of the software. Find a vendor with international certifications to ensure that your company’s data is secure stored and transferred.
