To ensure your security To ensure your security, it is crucial that businesses secure share confidential documents. If you send or receive sensitive documents, they should be encoded to ensure that only authorized users can access them.
Encryption is the most secure method of security when sharing files online. It scrambles all the contents of the file into a format only those with an encryption key for translation can understand. Even the person who has access to the file, they won’t be able to print or copy the contents of the document into another.
You can create links that cannot be visible on the internet (no URLs), and which can only be viewed by an application specifically designed for the purpose or downloading the file in ZIP format. This makes it much harder for cybercriminals to access the confidential docs they need.
Other security measures for sharing confidential documents include two-factor authentication. This means that even if an employee has the password to the file they’ll have to prove their identity prior to accessing it. This can be accomplished with an email sent to the employee’s mobile phone or biometrics like fingerprints or facial recognition.
If you want to share large files that aren’t able to be sent as an attachment via email, a secure website with integrated eSignatures is a good choice. This method lets you create a secure document link and then utilize a faxing application online to send it to the recipient.
